FESTIVAL GENERAL RULES AND INFORMATION
IMPORTANT!! Read these general rules before completing entry forms.
Competitors must be bona fide residents of the Southern Interior of British Columbia.
All classes, unless otherwise specified, shall be open to amateurs only. The term “amateur” shall mean one whose principal income is not derived from the discipline being entered.
The condition does not apply to conductors of choirs or choral groups, nor to those bona fide students of music, who teach for the purpose of applying the money so earned to the furtherance of their musical education, provided their entry form is signed by their teacher.
Be sure to provide complete information. Include your instrument name where applicable, the categories, and class names, titles of selections, composer, and accurate performance times for each selection.
Competitors are responsible for entering the correct classes. The Festival cannot be responsible for detecting errors. PIECES MUST BE PLAYED AS ENTERED – NO CHANGES WILL BE ACCEPTED.
A selection in a wrong category will receive adjudication only. No mark will be given.
GRADE LEVELS OF ALL ENTRIES ARE DETERMINED BY THE ROYAL CONSERVATORY OF MUSIC OR CONSERVATORY CANADA SYLLABUS, CURRENT OR PREVIOUS. PIECES ENTERED AT THE INCORRECT GRADE LEVEL OR NOT FROM THE ABOVE SYLLABI WILL BE DISQUALIFIED (Fees will not be refunded). ALL ENTRIES MUST BE SYLLABUS PIECES EXCEPT FOR ENSEMBLES AND THE NON COMPETITIVE, NON SYLLABUS CLASS.
For contact information do not use the telephone number of your performing arts school-use your home or mobile number.
PROCEDURE FOR ONLINE REGISTRATION
The information you type into the registration form is exactly what will be printed in the program, so remember to spell your name correctly, use capital letters where appropriate and check all the spellings of your selections, and composers.
It is the responsibility of competitors and teachers to follow the Rules & Regulations of the Festival. Entries are the responsibility of competitors and teachers. Errors or omissions are not the responsibility of the Festival.
Be sure to indicate if other disciplines are entered.
The Following Preparations Will Make Your Registration Easier
- Name of Participant, telephone Number, Address, email Address
- Birthdates and/or Age of Participants
- Name of Teacher, email address
- Details of Entries: Titles, Composers, Timings
- Additional Competitors Information for Duet/Trios/Quartets and Groups
- Year of RCM or CC Syllabus from which pieces are taken, or the book year.
- Click on Registrations.
- Start with the basic competitor information, the starred boxes are required information.
- Use a solo entry form for a solo class and group entry form for anything else.
- Once information is complete, click on the discipline you are entering, and then go to the top of the page and use the tab for that discipline.
- When complete, click the submit button which will take you to the completed registration with fee visible at the bottom. Please check all the information carefully to make sure it is correct. If there are any red areas on the form you must go back and fill these in before the entry will go through. If the form is correct, enter the submit button and then follow the instructions for PayPal to complete the registration payment. Then print the form for your records.
Payment is only online through Paypal using a credit card. This is a secure site.
It is not necessary to have a PayPal account to make payment. Follow directions when registering. Payment is made at the time of registration. There is no drop off of entries or fees; it is all completed online.
Email address: firstname.lastname@example.org
Only original scores or copies authorized by copyright owners may be used at Festival venues. The performer must provide the adjudicator and accompanist with an original score or authorized copy of the selection to be performed. Performance other than designated above will not be allowed. It is illegal to copy, by any means, previously published material. The copyright is usually held by publishers and in the case of firms no longer in business, their copyrights assets are transferred to others. Accompanists, Directors, Groups and soloists must use original copies in performance venues. Use of unauthorized copies will result in disqualification as it is in violation of the Copyright Act of Canada.
If a participant chooses material that is out of print or difficult to acquire, written permission from the copyright owner must be obtained to have the material copied. This letter of authorization must be given to the secretary at the time of performance.
Frederick Harris Music publishers of RCM books allow one page to be photocopied to facilitate a page turn only. When one page is copied for page turns, there must be an original copy present at the performance. This means 2 original copies present in the competition hall, one for adjudicator and one for student.
If a selection is considered to be in the public domain, a letter confirming this fact is required from the publisher along with permission to copy. The use of internet downloaded music is permissible if it states on each sheet “Public Domain” OR there is a receipt of purchase attached to each piece downloaded, verifying the purchase.
Vocal scores may be transposed to suit voice ranges if copied “by hand” – the original score must be present. (this applies to Frederick Harris RCM books) VOICE AND STRING STUDENTS IF USING MUSIC, MUST PROVIDE 2 ORIGINAL COPIES.
Age and birth date are required on all entries to be considered for the Provincial festival. Accepted age shall be of December 31 of the previous calendar year. Grade levels of all entries are determined by the Royal Conservatory or Conservatory Canada syllabus, current or previous. The grade and age level must be consistent in all solo classes entered except where specified. (i.e. concert groups, duets). Grade 9, 10, and Associate students may enter competitively for two years at the same grade level. Repertoire repeated in the second year must be entered for adjudication only. All other performers must enter at the next grade level in the next festival year.
Open Classes are for those students who have completed their diploma level or have already entered the Grade 10 or Associate level classes for two years and will be Non-competitive (for adjudication only).
Category and Grade will determine class divisions. To help avoid scheduling conflicts, please indicate all additional Disciplines and Classes entered on the online registration form. Note that classes may be scheduled for any day of the week. In fairness to all participants in competitive classes, THE FESTIVAL CANNOT ACCOMMODATE ANY ONE PARTICIPANT’S OR TEACHER’S REQUESTS FOR PREFERENTIAL SCHEDULING.
The Festival Committee reserves the right to eliminate, combine, sub-divide or create classes as deemed necessary or to refuse any entry. Conflicts in scheduling with other festivals will result in the performer making a choice as to which festival he/she will participate in.
Registration confirmations with class names, performance times and dates will be emailed to all email addresses listed on the online registration form once scheduling is completed.
Teachers, participants, parents of participants, or members of the audience should have no unauthorized communication with any Adjudicator prior to or during the Festival.
Please contact the Festival Board for appropriate time and procedure if you wish to communicate with an Adjudicator in any way. Unauthorized communication with an Adjudicator by the performer’s teacher, the parent(s) of the participant, or the participant, will result in disqualification of the performer. The Adjudicator shall have discretionary power to stop any performance at any time. In all matters of adjudication, the Adjudicator’s decision shall be final.
NO PROTEST OR COMPLAINT MAY BE ADDRESSED DIRECTLY TO ANY ADJUDICATOR.
Unless a special room is provided, no part of the venue may be used for practice during the Festival. Family and friends of the performer and the performer must remain in the areas designated for festival participation.
Absolutely no food or drinks are allowed into any venue.
Please adhere to the following general procedure:
– Erase all marks and notations on books.
– For reference purposes, number the first measure of each line on the music provided for the adjudicator.
– Arrive at the Venue at least 15 minutes before scheduled performance time.
– When your name is called, hand your book to the Adjudicator’s Secretary before proceeding to the performance floor or stage.
Refer to the individual disciplines for more detailed instructions.
CONDUCT DURING A PERFORMANCE
DRESS CODE – appropriate dress for concert performance should be worn – no Blue jeans
Respectful silence is expected of everyone in the venue. No movement in or out of the venue is permitted during performances or adjudications. This applies to every festival location.
No cameras, video recorders, or tape recorders are allowed in the venue. All cellular phones must be turned off or silenced. ABSOLUTELY NO PICTURES TO BE TAKEN (INCLUDING CELL PHONE PICTURES)
The group must be entered at the grade level of the most advanced performer. Include each partner’s age, grade & instrument.
Three or more performers. The group must be entered at the grade level of the most advanced performer. Please list ALL members of the group with ages and birthdates.
PROVINCIAL/NATIONAL STANDARDS, REQUIREMENTS AND PARTICIPATION
To qualify for Provincials from the Shuswap Music Festival, you must have entered 3 solo classes with Gold standing marks and be chosen by the adjudicators who will then recommend them to compete in the Performing Arts BC annual festival. Musical Theatre entrants must enter both Comedy and Ballad to be eligible for provincial recommendation. For more or detailed information about Provincial Festival standards and requirements, and the festival’s syllabus check the Performing Arts BC website at http://www.performingartsbc.ca – http//www.fcmf.org for National Festival.
STANDARD SCALE OF MARKS
DISTINCTION 90 & OVER
GOLD 86 – 89
SILVER 83 – 85
BRONZE 80 – 82
PARTICIPANT UNDER 80
Memory is highly recommended, use of music will be reflected in the mark.
To be eligible for solo scholarships, participants must be 28 years or younger as of December 31st of the previous year and enter a minimum of three solo classes in their Discipline. Open classes are non-scholarship classes. Performers are eligible to win only one graded scholarship in each discipline entered if the above requirements are met. Graded scholarships are awarded to students with the highest marks of three solo classes entered. All other scholarships and awards given are at the sole decision of the adjudicator.
Some awards are given in specific categories such as Bands, Choirs, Ensemble Classes and Composition. The above scholarship criteria do not apply in this case. Musical theatre entrants must enter both Comedy and Ballad to be eligible for Musical Theatre awards.
Our rules are meant to provide a “level playing field” for all performers. We respectfully ask that all participants, their teachers, friends and family comply with them to ensure that all performers get the most from the Festival.